27 April 2020

New rules during COVID-19 Pandemic

CFIM OPERATION AND ACCESS RULES

DURING THE COVID-19 PANDEMIC

Due to the spread of Covid-19, the Danish Health Authorities have issued social distancing and hygienic guidelines. SUND has been allowed to partially reopen for CRITICAL RESEARCH ONLY, and these guidelines are to be strictly followed during the partial reopening phase 1. These rules also apply to CFIM.

CFIM is partially open for CRITICAL RESEARCH PROJECTS ONLY, from April 29th 2020 and until further notice.

In order to access CFIM’s resources, approval from the Head of Department / Section Head / Director / Scientific Director is required. IF your research IS critical and you NEED access TO CFIM DURING THIS PERIOD:

  • SUND users - it is your responsibility to obtain written permission from your head of department in order to access CFIM facilities.
  • External users – you need to fill in THIS FORM to get signed consent from your Head of Department / Unit / Institution or equivalents. The signed form is to be sent to BMI Head of Department Cathrine Ørskov (corskov@sund.ku.dk) for approval, with CC to Klaus Qvortrup (Qvortrup@sund.ku.dk) and Clara Prats (cprats@sund.ku.dk).

CFIM OPERATION AND BOOKING RULES (From April 29th 2020 and until further notice):

Everybody accessing and using CFIM is to adhere the following rules – lack of compliance will lead to immediate expulsion and cancellation of access permission.

Generally, you are not to come to CFIM

  • If you have any symptoms of COVID-19 or you have been recently tested positive for COVID-19.

  • If you have been exposed to anyone with symptoms of COVID-19, or who has been tested positive for COVID-19.

Please read and follow the regulations by the Danish Health Authorities.

SERVICE BOOKING:

  • CFIM will not offer support to users. Only independent, already trained users with critical research applications are allowed. Only “Do it yourself” bookings are possible through the booking system.
  • Due to social distancing rules, no training on the microscopes is allowed.
  • In case your project needs input, advice or operation assistance, support needs to be discussed in a per project basis with the relevant CFIM staff member (after approval by Klaus Qvortrup for EM or Clara Prats for LM), and prior to booking any resources.
  • CFIM staff may only be contacted by email or phone. No spontaneous visits to CFIM, including the EM sample preparation laboratory, are allowed.

COMMON CFIM FACILITY ACCESS:

  • Do not enter CFIM unless you have a booking on a microscope or an appointment with a CFIM staff member.
  • Upon entering CFIM, you must disinfect your hands before proceeding to the facility. A table with alcogel is placed at the entrance.
  • Social distancing strictly applies: Keep a distance of 2 meters to other persons at all times. No more than 4 people are allowed at any time in the common areas.
  • The common lunchroom is closed. No food consumption is allowed in the premises. The coffee machine may be used, disinfect contact surfaces with ethanol before and after use.
  • Only 1 person is allowed per microscope room.
  • The number of available image analysis workstations has been reduced in order to ensure the safety distance between the workstations.

WORKING IN THE MICROSCOPY ROOMS:

  • Microscope room occupancy is limited to 1 person, and 1 person only at a time
  • The systems need to be cleaned before and after you start working. To get started, follow these steps in order:
    1. Wipe all surfaces with ethanol:
      • Door handle
      • Desktop
      • Mouse
      • Keyboard
      • All microscope knobs, buttons and dials
      • Sample prep desk and/or incubator
    2. Use cling film to cover eyepieces.
    3. Use cling film to cover microscope touchscreen.
    4. Work with doors closed.
    5. Before leaving, discard all cling film and repeat step 2. If you are the last user of the day, discard the keyboard’s protective plastic.
  • If you need help while using the microscope, or something stops working, do not approach CFIM staff directly. Please phone staff and describe the issue first.

WORKING ON IMAGE ANALYSIS WORKSTATIONS

  • Always book the needed computer before you come to CFIM.
  • Keep 2 meters distance to others. The location of the workstations is considered a common area at CFIM. The workstations have been rearranged to ensure that social distancing measures are respected.
  • Wipe all surfaces with ethanol before and after working on the PC:
    • Desktop
    • Mouse
    • Keyboard
  • If you need help, do not approach CFIM staff directly, always phone first.

PLEASE HELP US TO PROTECT YOURSELF AND OTHERS.

If you have any questions/concerns, please do not hesitate to contact us:

On behalf of the CFIM team, thank you for your cooperation and understanding